How GleanMark Tracks Your Deadlines

GleanMark automatically creates a complete docketing calendar for every trademark in your portfolios. You don't need to enter deadlines manually — as soon as a mark is in your firm workspace or one of your client portfolios, the system starts tracking it.

What We Track Automatically

GleanMark pulls deadlines directly from USPTO filings and calculates dates the same way examining attorneys do:

• Statement of Use — every time a mark gets a Notice of Allowance, we track each 6-month Statement of Use window (including all five available extensions)
• Office Action responses — the 3-month initial window plus the 3-month fee-based extension
• Opposition periods — the 30-day window when a third party can oppose your published mark
• §8 Declaration of Use — due between years 5 and 6 after registration
• §15 Incontestability — eligible after 5 years of continuous use
• §8 & §9 Renewal — due between years 9 and 10 after registration, then every 10 years
• Paris Convention priority — the 6-month window after a foreign filing

For each deadline we surface the exact due date, whether a grace period applies, the calculation basis, and the consequences of missing it (registration cancellation, application abandonment, etc.).

Where Your Deadlines Show Up

The Deadlines Page (/deadlines)

Three views on the same data:

• List view with sections grouped by urgency: Overdue → Today → Next 7 Days → 8-30 Days → 31-90 Days → 90+ Days → Completed
• Calendar view with Month, Week, and Agenda layouts, color-coded by deadline type
• Detail panel on the right that shows everything about the selected deadline

You can filter by urgency, deadline type, client, and portfolio. Counts in the header and filter sidebar always match.

Other Places

• Sidebar — shows a count badge for overdue deadlines specifically
• Dashboard home page — summary card with upcoming work
• Email digest — daily or weekly summary (see Setting Up Your Email Digest)

Opposition Windows

Opposition periods are tracked but hidden by default. These are 30-day windows when a third party can challenge your marks — they're notifications, not tasks you need to complete.

To see them, flip the "Include opposition windows" toggle in the filter sidebar on /deadlines. To receive them in your digest email, turn on "Include opposition windows" in your digest preferences.

Removing Deadlines You Don't Need

Click the three-dot menu on any deadline and choose Remove.

• GleanMark-tracked (system) deadlines — marked as cancelled, removed from your docket, audit trail preserved
• Deadlines you created yourself — permanently deleted

If you have a big backlog to clean up — common when a firm onboards and imports thousands of marks — use bulk actions (see Bulk Actions on Your Deadlines).

When USPTO Data Changes

Our deadline scanners re-run daily. If a new USPTO event changes a deadline (for example, a Statement of Use extension is granted), the system updates the date automatically — your docket always reflects the most current USPTO data.

If you've manually edited a deadline (changed the date or type), the system treats it as yours from that point forward and won't overwrite your changes. The cancelled original stays in the audit trail so you can always trace what happened.

Tracking Things USPTO Doesn't Surface

Use + Add Deadline in the top right of /deadlines to create a custom deadline — Madrid renewals, foreign filings, client meetings, internal filing tasks, or anything else. See Creating and Editing Your Own Deadlines for details.

Related Features

• Creating and Editing Your Own Deadlines — Add deadlines the USPTO scanner doesn't cover
• Bulk Actions on Your Deadlines — Triage a full docket quickly
• Setting Up Your Email Digest — Daily or weekly summaries by email
• Setting Up Trademark Alerts — Alert notifications separate from deadlines